Event Organizer Guide
Everything you need to know to create and manage successful events on Hayeni
Create Your Event
Set up your event with all the essential details
- Choose a compelling event title and description
- Set the date, time, and location
- Upload eye-catching images or videos
- Select the appropriate category
- Define event capacity and visibility settings
Configure Tickets
Set up your ticketing and pricing strategy
- Create multiple ticket types (Early Bird, VIP, General)
- Set prices and quantities for each type
- Configure early bird discounts and deadlines
- Add custom questions for registration
- Enable or disable ticket transfers
Promote Your Event
Reach your target audience effectively
- Share on social media platforms
- Send email invitations to your contacts
- Use our email marketing tools (Pro plan)
- Embed event widgets on your website
- Leverage our event discovery features
Manage Registrations
Track and manage your attendees
- View real-time registration data
- Export attendee lists
- Send updates and announcements
- Process refunds if needed
- Communicate with attendees via messaging
Event Day Check-In
Seamlessly check in your attendees
- Use mobile app for QR code scanning
- Manual check-in option available
- Real-time attendance tracking
- Handle walk-in registrations
- Print attendee badges on-site
Analyze & Improve
Learn from your event data
- Review attendance statistics
- Analyze ticket sales patterns
- Collect attendee feedback
- Track revenue and payouts
- Use insights for future events
Best Practices
Start Early
Create your event at least 4-6 weeks in advance to maximize promotion time.
High-Quality Images
Use professional, high-resolution images that represent your event well.
Clear Description
Write a detailed description covering what, when, where, and why attendees should come.
Competitive Pricing
Research similar events and price your tickets competitively.
Regular Updates
Keep attendees informed with regular updates about speakers, schedule, or changes.
Engage Attendees
Use social media and email to build excitement before the event.
Unlock Pro Features
Take your events to the next level with advanced organizer tools
Email Marketing
Send targeted campaigns to your attendees
Advanced Analytics
Deep insights into your event performance
Team Collaboration
Add multiple organizers to manage together
Custom Branding
Personalize your event pages with your brand